Town Clerk/Treasurer

The Clerk/Treasurer serves as the link between Council and citizens as well as the Mayor. The Clerk/Treasurer is the chief administrator and appointed by the Mayor. 

The Office of Clerk for the Town of Mansfield provides clerical, record keeping and administrative functions to the Council and the Mayor. In addition, this individual performs many tasks that assist in guiding and managing the operation of local government policy and law. Below are just a few of the responsibilities of the Town of Mansfield Clerk/Treasurer.

  • Manages requests to speak to Council
  • Collects information and prepares Council agendas and other information for Council
  • Collects, organizes, and maintains records
  • Records and submits Council meeting minutes
  • Implementing policies and ideas adopted by Council
  • Ensuring that all projects, operations, and functions within the local government & community operate efficiently
  • Ensuring all Local, State, and Federal laws are followed
  • Responding to citizen concerns
  • Financial Management and Cash Basis Acccounting
  • Maintain all financial records using cash basis accounting methodolgy as required by Washington State Law and the State Auditors Office BARS manual
  • Prepare and submit annual financial reports to the State Auditors Office within 150 days of the fiscal year end (by May 30)
  • Ensure Compliance with RCW 43.09.230 annual financial reporting requirements
  • Manage cash receipts, disbursements, investments, and banking relationships
  • Reconcile all bank accounts and prepare monthly financial statements
  • Oversee the city's investment portfolio per authorized investments under RCW 39.60
  • Serve as the town's auditing officer per RCW 42.24
  • Audit and certify all claims against the city before payment, ensuring  they are "just, true, and unpaid obligations"
  • Prepare grants and maintain reporting requirements
  • Maintain records for Building Permits and reporting requirements

The Clerk/Treasurer also works to develop the annual budget, works with other administrators in the region, and performs other duties assigned to the office per the request of the Mayor and Council.